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How to Register

CampBrain Registration

CampBrain is our main enrollment system for everything Shady Side Summer Programs. The entire process can be completed electroncially here! Simply create a new account or log in with your credentials to arrive at the Registration Homepage. From there you can start a new application, continue an unfinished application, view past financial statements or simply manage your household information. For best practices to enroll please review this document.

Registration Deadlines

Registration for any open program closes 14 days (including weekends) prior to the start of the program, unless it is already sold out. Example: For a camp that runs June 9-13 from 9 a.m.-4 p.m., registration closes Monday, May 26, at 9 a.m.

Application Deposit & Payment Plans

Enrollment in 2025 Shady Side Summer Programs is limited; therefore, a one-time 100% non-refundable application deposit of $150 is required at the time of registration. Please note that this application deposit is subtracted from the total balance and is not in addition to normal program fees.

The remaining balance due will be billed in three installments, on March 28, April 30, and May 30, 2025. Payment for registrations received on or after June 1, 2025, is due in full. To pay in full after enrolling, email summerprograms@shadysideacademy.org. In order to establish a different payment plan, families must speak to a Shady Side Summer Programs representative before registering.

Full payment for all plans is due by June 1, 2025. Failure to meet payment schedules will result in loss of any discounts and possible disqualification from the programs registered. Payments received after June 1, 2025, will incur a 10% penalty charge based on the registered tuition rate and enrollments are subject to cancellation without any paid fees returned. Payments received after June 9, 2025, will incur a 20% penalty charge, enrollments are subject to cancellation without any paid fees returned and may disqualify families from enrolling in future Shady Side Summer Programs. There is a $100 fee for any returned checks. 

*NOTE to SSA families: Shady Side Summer Programs does not bill through VC Pay.

Cancellation Policies

  • Until March 27, 2025, canceled registrations are eligible for a full refund of paid fees minus the $150 application deposit.
  • From March 28-April 29, 2025, canceled registrations are eligible for a refund minus the $150 application deposit and the March 28 payment amount. If paid in full, canceled registrations are eligible for a refund minus the $150 application fee and 1/3 of the canceled program fees.
  • From April 30-May 29, 2025, canceled registrations are eligible for a refund minus the $150 application fee, and the March 28 and April 30 payment amounts.  If paid in full, canceled registrations are eligible for a refund minus the $150 application fee and 2/3 of the canceled program fees.
  • After May 30, 2025, there are no refunds for any canceled programs.

Should Shady Side Summer Programs cancel any program prior to its start, registered families will receive a full refund minus the $150 application fee. For all other cancellations, the above policies apply. Approved refunds will be processed at the conclusion of the Shady Side Summer Programs season, beginning August 11, 2025.

Registration Changes

We understand the evolving schedules of families and the need to possibly change or amend an enrollment to a different week or program and not a reduction in total overall weeks enrolled.  If space is available, Shady Side Summer Programs will do its best to make any changes to an existing registration, however, a $50 additional change fee, per week, will be applied at the time this change is made.  This does not apply to any waitlisted camps and changes from an enrolled week to a different enrolled-waitlisted week, if it is available and there is no reduction in overall enrolled weeks.

Absences

To maintain proper records and ensure the safety of our campers and staff, please notify the Shady Side Summer Programs office at 412-447-2230 of any absences from camp.

There will be no refunds or pro-rated fees for missed days and/or time at Shady Side Summer Programs.